agenda-or-cancelEnforce the simplest meeting rule that works — no agenda, no meeting — with the three-line agenda format (purpose, decisions sought, pre-reads), the 24-hour rule, and the graceful cancel scripts. Use when asked write an agenda for this meeting, should this meeting happen, our meetings have no agenda
all-hands-deckBuild an all-hands that lands with everyone from intern to VP — the mixed-altitude structure (the story for all, the numbers for some), the wins-with-names section done right, the hard-news slide handled straight, and the Q&A design that gets real questions. Use when asked build the all-hands deck,
archive-strategyDesign the archive layer that keeps current workspaces lean without losing history — what moves, when, to where, findable-by-search, with the project-close ritual that makes archiving automatic instead of aspirational. Use when asked set up an archiving system, our workspace is drowning in old proje
async-insteadConvert a meeting into async work that actually decides — the doc-plus-deadline format that replaces the room, the comment-window rules, the decision-closure step that async usually fumbles, and the honest test for what still needs synchronous. Use when asked can this meeting be async, replace our s
async-update-formatWrite status updates people actually read — the traffic-light-plus-narrative format (state first, story second), the blockers-are-asks rule, and the skimmable structure that respects a reader with thirty seconds. Use when asked write my weekly update, format our team's status posts, nobody reads my
brief-from-pileTurn a folder of accumulated documents into one decision-ready brief — the skim-map pass over the pile, the extraction against the brief's actual questions, the conflict reconciliation when documents disagree, and the provenance trail back to sources. Use when asked read all this and tell me what ma
budget-tracker-designDesign a budget-vs-actuals tracker that stays alive past February — the category grain that matches real statements, the variance view that answers 'are we okay', the update ritual small enough to survive, and the honest handling of irregular expenses. Use when asked build me a budget spreadsheet, t
changelog-for-humansWrite changelogs and release notes readers actually benefit from — changes translated to so-whats, grouped by reader impact (breaking first, gifts second, plumbing last), with the upgrade path stated and the marketing kept honest. Use when asked write the release notes, turn this commit list into a
channel-hygieneFix a team's chat sprawl — the channel map with one purpose per channel, the naming scheme that makes purpose findable, the archive pass for the dead and duplicated, and the posting norms (threads, @-discipline, urgency signals) that keep signal findable. Use when asked clean up our Slack/Teams, we
chart-choicePick the chart the data and the point actually need — the question-to-chart mapping (comparison, trend, composition, distribution, relationship), the honesty rules (axes, baselines, dual-axis traps), and the one-chart-one-point discipline. Use when asked what chart should I use, make this data visua
citation-hygieneKeep citations honest in business documents — every load-bearing claim sourced, links that actually contain the claim, the as-of dates that keep numbers honest, and the internal-vs-external sourcing rules for decks and memos. Use when asked check the sourcing in this deck, add citations to this doc,
collaboration-contractStart a cross-team project with the collaboration contract that prevents the classic collisions — who decides what, how work flows between teams, the communication channels and cadence, and what done means — agreed before the first collision instead of during it. Use when asked kick off this cross-t
company-event-opsRun a company event — the launch party, the customer day, the team celebration — as the operation it is: the goal that shapes every choice, the budget with its forgotten lines, the vendor and venue coordination, the run-of-show with owners, and the day-of roles that keep hosts hosting. Use when aske
competitive-scan-liteRun a fast, honest competitive scan — the dimension table built from public evidence (sites, docs, pricing pages, changelogs, reviews), the claims-vs-observed discipline, and the so-what synthesis that ends in moves, not a landscape mural. Use when asked what are competitors doing, quick scan of the
context-switch-budgetTreat context switches as the budget line they are — the switch census (how fragmented the week really is), the batching moves that consolidate scattered same-kind work, the calendar defrag that turns Swiss cheese into slabs, and the switch-cost line for saying no. Use when asked my day is fragmente
contract-renewal-trackerNever get auto-renewed into another year again — the contract inventory with the dates that matter (notice deadlines, not renewal dates), the calendar system with decision-time buffers, and the renewal-decision ritual that renegotiates instead of rubber-stamping. Use when asked track our contracts a
data-cleaning-passClean a messy dataset methodically — the profiling pass that finds what's actually wrong (dupes, format drift, phantom spaces, mixed types), the fix order that doesn't corrupt while correcting, and the log that makes the cleaning defensible. Use when asked clean this export, why is my pivot double-c
data-slide-designDesign slides where the data makes the argument — the takeaway-titled chart, the one-chart-per-slide rule, the annotation layer that guides the eye to the point, and the honesty pass on projected data. Use when asked make this data slide land, my chart slide confuses people, how do I present these n
decision-log-setupSet up the team decision log that ends relitigation — the one-line-per-decision format (what, why, who, when, reopening rule), the capture moments wired into existing rituals, and the lookup habit that makes it pay. Use when asked set up a decision log, we keep re-deciding the same things, where do
decision-meeting-formatRun meetings that actually decide — the pre-read-then-decide format, the options-on-the-table rule, the decider named before debate starts, and the recorded-or-it-didn't-happen close. Use when asked run this decision meeting, we discuss forever and never decide, structure the meeting where we pick t
deck-narrative-arcGive a deck a spine the room can follow — the situation-complication-resolution arc, the tension that makes the recommendation feel necessary, the transitions that carry the thread between slides, and the arc-check that catches sag. Use when asked make this deck flow, my presentation feels like disc
deck-outline-firstOutline a deck as headline sentences before opening the slide tool — each slide a claim that reads as an argument top to bottom, the audience-and-ask header, and the skim test that catches broken decks while they're still bullet points. Use when asked start this presentation, structure my deck, why
deck-review-rubricReview a deck against a rubric instead of taste — the five dimensions (argument, evidence, density, arc, honesty), the severity-sorted feedback that separates broken from suboptimal, and the review conversation that improves the deck without rewriting it in the reviewer's voice. Use when asked revie
deep-work-blockingProtect focus time that actually survives the week — the block placement matched to real energy hours, the defense rules (what moves a block, what never), the entry ritual that beats the blank-stare start, and the honest sizing that stops 8-hour fantasy blocks. Use when asked block focus time that k
delegation-briefDelegate so the work comes back right the first time — the brief that transfers outcome, context, and constraints (not just the task), the autonomy level stated explicitly, and the check-in design that catches drift without hovering. Use when asked hand this off properly, my delegations come back wr
demo-scriptScript a product demo that lands — the audience's-workflow storyline (their day, not your feature list), the golden path rehearsed with fallbacks, the wow moment placed early, and the demo-death contingencies (the backup video, the reset state, the narration bridge). Use when asked script our produc
desk-research-sprintRun a timeboxed desk-research sprint that ends with an answer instead of forty tabs — the question decomposition, the source plan by question type, the capture discipline that prevents re-reading, and the stop rule that beats completionism. Use when asked research this market/tool/topic by Friday, I
desktop-zeroClear the desktop that's become a hundred-icon guilt mosaic — the fast triage that empties it today, the honest read of what the desktop was being used for (it's a to-do list wearing icons), and the replacement systems that keep it clear. Use when asked clean up my desktop, my desktop has 200 files
doc-versioning-disciplineKeep living documents trustworthy over time — the status header (draft/active/superseded) that tells readers what they're holding, the change-log-for-decisions inside the doc, the supersession chain that kills zombie versions, and the review-date heartbeat. Use when asked which version of this doc i
document-retention-mapDecide what documents to keep, for how long, and where — the personal/small-biz retention map by category (tax, legal, medical, warranties, employment), jurisdiction-flagged periods, and the destruction discipline for what's past its date. Use when asked how long do I keep tax documents, can I shred
double-opt-in-introMake introductions that respect both sides — the double-opt-in flow (ask each party privately before connecting them), the forwardable blurb that makes saying yes easy, and the connecting email that sets both up to succeed. Use when asked introduce me to someone, can you connect us, write an intro e
downloads-triageEmpty the Downloads folder that's become a junk drawer — the four-bucket pass (file, delete, action, quarantine), the age-based bulk rules that make 2,000 items tractable, and the tiny habit that keeps it empty. Use when asked clean up my downloads folder, 2000 files in downloads help, what's safe t
email-to-tasksConvert an email (or a whole thread) into real tasks — the actual asks extracted from the prose, each with owner, deadline, and the done-test, so nothing lives in the inbox as its own reminder. Use when asked what am I actually being asked to do here, turn this thread into a task list, extract the a
email-triage-systemTurn an overflowing inbox into a four-verb system — archive, reply-now, task, or park — with the two-minute rule enforced and a daily cadence that survives busy weeks. Use when asked help me get to inbox zero, my email is out of control, build me an email triage system, or process this backlog. Prod
energy-schedulingSchedule work by energy, not just time — the week of self-observation that maps your real peaks and troughs, the work-to-energy matching (hard creative work on peaks, admin on slopes, meetings on shoulders), and the calendar rebuild that honors the map. Use when asked when should I do my hardest wor
escalation-emailEscalate an issue up the chain without burning the person you're escalating past — the facts-first structure, the tried-already section that earns the escalation, and the specific ask that makes action easy. Use when asked I need to escalate this, write an email to my boss's boss, this vendor issue
evidence-gradingGrade the evidence behind a claim before betting on it — the hierarchy for business evidence (experiments > usage data > surveys > interviews > anecdotes > opinion), the fit-for-decision test, and the mixed-evidence verdicts that real questions produce. Use when asked how strong is our evidence for
exec-vs-working-deckStop presenting the working deck to executives — the two-deck split (answer-first exec cut vs. exploration-rich working deck), the compression rules from 40 slides to 8, and the appendix strategy that keeps the depth one click away. Use when asked turn this analysis into an exec version, my leadersh
expense-disciplineSubmit expenses that sail through approval — the capture-at-spend habit, the policy-fluency that prevents rejections (thresholds, receipt rules, the pre-approval traps), the report assembled in minutes, and the approver-side rules for reviewing fairly and fast. Use when asked my expense reports are
expense-sheet-designDesign an expense-tracking sheet that survives real receipts — the capture-at-spend habit, the category set that matches reimbursement or tax rules, the receipt-link discipline, and the month-end close that takes minutes because the work happened at spend-time. Use when asked track my business expen
expert-interview-prepGet the most from an hour with an expert — the do-your-homework floor (never ask what's googleable), the question arc from calibration to the frontier, the follow-up discipline that goes deep instead of wide, and the capture that survives the call. Use when asked prep me for the expert call, what sh
faq-builderBuild an FAQ from the questions people actually ask — mined from tickets, chats, and repeated explanations, answered once and well, organized by the asker's words, and maintained by a capture loop instead of annual archaeology. Use when asked create an FAQ for this product/process/team, I answer the
filename-conventionSet a filename convention that sorts, searches, and survives — date-first ISO format, the descriptor grammar, version suffixes that end the FINAL-final2 era, and the rollout that gets a team actually using it. Use when asked set up file naming rules, our filenames are chaos, what should we call our
folder-structure-designerDesign a folder structure people actually file into — shallow, purpose-first, with a home for everything and an inbox for the undecided, sized to the team that must maintain it. Use when asked organize our shared drive, design a folder structure for the project, where should things live, or our file
follow-up-chaserChase unanswered emails without being annoying — the escalating-gently sequence with timing rules, the re-ask that makes replying easy, and the close-the-loop discipline that ends zombie threads. Use when asked they haven't replied what do I send, write a follow-up that isn't pushy, how long do I wa
formula-detanglerUntangle the spreadsheet formula nobody dares touch — decompose the seven-function nest into named readable steps, explain what it actually does (vs. what it's believed to do), and rebuild it maintainably with helper columns and modern functions. Use when asked what does this formula do, this IFERRO
handbook-pageWrite the handbook page that ends the repeated explanation — the answer-shaped structure (task-first, context second), the ownership and freshness header, and the write-once-point-forever discipline that turns tribal knowledge into infrastructure. Use when asked document how we do X, write the wiki
house-style-enforcerApply a team's writing style consistently — extract the house style from exemplar documents into a checkable rule card, run the conformance pass on new drafts, and fix violations without flattening the author's voice. Use when asked make this match our style, why do our docs all sound different, bui
inbox-unsubscribe-purgeCut inbox volume at the source — the unsubscribe purge that classifies recurring senders into kill/digest/keep, executes safely (real unsubscribes vs. spam-report vs. never-click), and installs the filters that catch the rest. Use when asked my inbox is all newsletters, mass unsubscribe safely, cut
interview-synthesisTurn a pile of interview notes into findings that survive scrutiny — the code-then-theme pass, the counting discipline (how many actually said it), the quote selection that illustrates instead of cherry-picks, and the confidence lines a small sample earns. Use when asked synthesize these user/custom
knowledge-gardeningKeep a team knowledge base alive — the gardener role and its weekly half-hour, the rot signals (stale pages, orphans, duplicates) and their fixes, the capture funnels that feed the garden, and the pruning that keeps search useful. Use when asked our wiki is a graveyard, who maintains the knowledge b
kpi-tracker-designDesign a KPI tracker that drives decisions instead of decorating them — the few-metrics discipline (5–9, each with an owner and a so-what), targets with honest baselines, the trend-first layout, and the review ritual where the tracker actually gets used. Use when asked set up KPI tracking for the te
meeting-cost-meterPrice meetings in money and focus — the attendee-hours × loaded-rate math, the recurring multiplier that turns a weekly 30-minutes into a real annual number, and the cost-vs-outcome read that decides what the price buys. Use when asked what does this meeting cost, price our meeting culture, is this
meeting-prep-packArrive at a meeting armed in fifteen minutes — the prep pack: what this meeting decides, your position with its reasons, the other attendees' likely stances, the questions to ask, and the outcome you're steering toward. Use when asked prep me for this meeting, what should I know before this call, I
meeting-room-etiquetteSet the shared-space norms that end the small daily frictions — meeting room booking discipline (the ghost-booking cure), hybrid-call room behavior, the shared kitchen/space contracts, and the enforcement that works without a hall monitor. Use when asked set office space norms, rooms are always book
migration-day-runbookMove a team's files to a new platform without losing work or a week — the pre-migration freeze, the verified copy, the permissions remap, the cutover announcement, and the old-system read-only afterlife. Use when asked we're moving from Dropbox to Drive, migrate our files to SharePoint, plan the fil
newsletter-digest-briefTurn a pile of newsletters and subscriptions into one skimmable brief — the items that matter to YOUR interests extracted with sources, the noise dropped with a count, on a cadence that replaces daily trickle-reading. Use when asked digest my newsletters, summarize what my subscriptions said this we
office-hours-designReplace ad-hoc interruptions with office hours that actually get used — the slot design (cadence, length, format), the routing rules that tell people what goes there vs. what shouldn't wait, and the empty-hours and overflow failure modes handled in advance. Use when asked set up office hours, I'm in
office-move-runbookRun an office move or reconfiguration without losing a week of work — the dependency-ordered plan (internet lead times rule everything), the workstream owners, the comms that keep the team functional through the chaos, and the day-one-that-works checklist. Use when asked plan our office move, we're
offsite-plannerPlan a team offsite that earns its cost — the purpose split (connection vs. decisions vs. planning, weighted on purpose), the agenda that alternates work and air, the logistics runbook, and the follow-through that makes Monday different from before. Use when asked plan our team offsite, design two d
onboarding-buddy-planDesign the buddy system that makes new-hire onboarding human — the buddy's actual job (context and safety, not training), the 30-day touchpoint plan, the ask-me-anything contract, and the buddy selection that avoids the two classic miscasts. Use when asked set up an onboarding buddy program, I'm bud
out-of-office-designerDesign an out-of-office that actually protects the time off — the auto-reply that routes instead of apologizes, the coverage map behind it, and the pre-departure handoff that prevents the beach laptop. Use when asked write my out of office message, going on vacation what do I set up, cover my work w
outline-before-proseOutline documents before drafting them — the argument skeleton that gets alignment cheaply, the one-line-per-section discipline, and the review-the-outline step that saves rewriting the prose. Use when asked help me start this document, outline before I write, why do my docs get rewritten from scrat
personal-wip-limitsCap your work-in-progress so things finish — the personal WIP limit (3 active outcomes, defended), the finish-before-start rule with its exceptions named, the parking lot for the overflow, and the throughput evidence that converts the skeptic. Use when asked I have twelve things half-done, why does
photo-library-rescueRescue a photo library drowning in duplicates, screenshots, and 40,000 unsorted items — the triage order that shrinks first (screenshots, bursts, dupes), the album-vs-search philosophy that ends over-organizing, and the backup rule that comes before any deleting. Use when asked organize my photo lib
pitch-vs-teachKnow which talk you're giving — the pitch (drive one decision) vs. the teach (build understanding) — because mixing their structures fails both, and most bad presentations are one wearing the other's clothes. Use when asked is this a pitch or a training, my informative deck didn't land the ask, my p
pivot-analysis-plannerPlan pivot-table analysis that answers the actual question — the question-to-layout mapping (rows, values, filters chosen on purpose), the data-shape check that pivots require, and the drill-down path from summary to so-what. Use when asked analyze this data with a pivot, what's driving the total, b
plain-language-rewriteRewrite jargon-dense text into plain language without losing precision — the translation pass that keeps every fact and qualifier, the jargon triage (terms to replace, terms to keep-and-define), and the reading-level honesty for the actual audience. Use when asked make this readable, translate this
policy-drafterDraft an internal policy people can actually follow — the rule stated plainly with its reason, the bright lines separated from the judgment zones, the edge cases resolved by principle, and the enforcement reality stated honestly. Use when asked write our expense/remote-work/AI-use/security policy, t
presenter-notesWrite presenter notes that actually help mid-talk — cue-grain phrases instead of scripts, the transitions and numbers that deserve verbatim capture, the timing marks that keep the talk on schedule, and the Q&A crib built in. Use when asked write my speaker notes, I either script everything or wing i
proposal-skeletonStructure an internal proposal that gets a decision — the problem-cost-options-recommendation-ask spine, the objection pre-handling that shortens the meeting, and the reversibility framing that makes yes easier. Use when asked write a proposal for the new tool or process or hire, how do I pitch this
purchase-justificationWrite the purchase request that gets approved — the cost-of-not-buying framing, the ROI math at the approver's altitude, the alternatives-considered section that preempts the obvious pushback, and the right-sized ask for the approval tier. Use when asked justify this tool/hire/equipment purchase, wr
recurring-meeting-prunerPrune your own recurring-meeting load — the personal calendar audit (your role in each, honestly), the four exit moves (leave, delegate, downgrade to notes, halve), and the graceful exit scripts that don't burn standing. Use when asked get me out of some of these meetings, my calendar is 80% recurri
reply-in-their-toneDraft email replies that match the sender's register — formality, length, directness, and emoji-tolerance read from their message, so the reply lands as native instead of off-key. Use when asked reply to this email, draft a response that doesn't sound stiff, match their tone, or answer this without
research-repo-setupSet up a research repository the team actually reuses — the atomic-insight format (finding + evidence + source + date), the tagging that makes old research findable by new questions, and the check-the-repo-first norm that stops re-researching. Use when asked set up a research repository, we keep re-
review-comments-resolverResolve a document's forty review comments systematically — triage by type (accept, push back, conflict, out-of-scope), batch the mechanical fixes, draft the disagreement replies, and reconcile reviewers who contradict each other. Use when asked work through these review comments, two reviewers want
saying-no-kindlyDecline requests without damaging relationships or your standing — the fast-clear-warm formula, the alternative-attached no, the no-to-the-boss version (tradeoffs, not refusal), and the scripts for the asks that recur. Use when asked how do I say no to this, decline this project politely, I say yes
shared-drive-cleanupClean up a shared drive nobody owns — the ownership-first move, the top-down audit that finds the 80% (stale projects, duplicates, ex-employee folders), the archive-don't-delete discipline for shared property, and the norms that prevent regrowth. Use when asked our shared drive is a disaster, clean
shutdown-ritualEnd the workday on purpose — the ten-minute shutdown that closes open loops, stages tomorrow's start, and gives the brain permission to actually stop (the incomplete-task hum has an off switch, and it's written). Use when asked I can't stop thinking about work at night, build an end-of-day routine,
slide-density-rulesFix slides that are documents in landscape mode — the one-point-per-slide rule, the projection-vs-reading fork that decides density, the text diet (headlines and evidence, prose to notes), and the glance test. Use when asked my slides are too busy, how much text per slide, fix this wall-of-bullets d
source-triangulationspreadsheet-auditspreadsheet-handoverspreadsheet-or-databasestanding-meeting-auditstatus-report-pipelinesurvey-design-basicstask-triage-matrixteam-budget-trackertemplate-designerthread-to-decisiontool-procurement-evaltravel-briefunblock-protocolvendor-breakup-emailvendor-comparison-matrixversion-chaos-untanglerweekly-review-ritualworking-agreementsworkshop-designer